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Create Receival
Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E)
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Select <C> Create Receival. | |
If no purchase order has been created select <C> create with no linked order skip to step 8. Or If a purchase order has been done select <O> Add a linked order. | |
You are in the Invoice Search window and need to select a purchase order. In the Purchase Order field press F2 to search for the purchase order. Or Search by typing in one of the following:
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Once the quote has been selected the Document selected information will now be populated. |
Press F9. | |
Select the relevant option from the Confirmation window. |
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Fill out the Cart Note field and check that the |
Date matches the paperwork. The Cart Note is the unique identifier for the paperwork i.e. delivery docket number or tax invoice number. | |
Check that Qty Purch Rcvd number matches what has been delivered. Make any corrections if required. See the links below for additional information on loading actual quantities:
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Check that supplier priced invoiced costs under Unit Cost (Ex GST) and Line Cost (Ex GST) costs are correct for each product. Make any corrections if required. |
Check the following totals fields are correct. If totals are not correct you will need to go back over the receival to locate the incorrect quantity or cost. |
Press F9 to save. | |
The confirmation window will appear. Select the correct option. |
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In the Creditor Invoice Details window check that Invoice Number, Invoice Date and any other relevant information fields are correct. |
Press F9 to save | |
Ensure the correct options are selected in the Receival Report Options window. Click on the check box to select or un-select options. |
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Press ENTER to print report |
Sample report |
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Creditor Receivals#Back to top
Electronic Receival
Use the electronic receivals function if your supplier supplier can provide you invoices in electronic format.
Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E) | |
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Select <E> Electronic Receival. | |
Select the invoice/s you wish to process in the Process column. | |
Press F9. |
Select either yes or no in the confirmation window. |
NOTE: to load data from the PDE scanner press Shift + F5 to bring up the download via menu. | |
The following pop up will appear if there is a variation in cost between the invoice and your systems costs |
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The Qty on Ext Inv column has been added to the Creditor Receivals window. This will help you match the invoiced totals with actual received totals. |
See the additional features table at the bottom of this page for: |
Press F9 to save. | |
In the Creditor Invoice Details window check that Invoice Number, Invoice Date and any other relevant information fields are correct. |
Press F9 to save | |
Ensure the correct options are selected in the Receival Report Options window. Click on the check box to select or un-select options |
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Press ENTER to print report |
Sample report |
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Creditor Receivals#Back to top
Reverse Receival
Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E) | |
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Select <R> Reverse Receival. | |
Select |
<A> From a Receival. or Select <B> Without a receival and skip to Step 6 | |
You are in the Invoice Search window and need to select a receival. In the Receival field press F2 to search for the receival. Or Search by typing in one of the following:
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Once the receival has been selected the Document selected information will now be populated. |
Press F9 | |
Select the relevant option form the confirmation window. | |
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In the Qty Purc Rcvd field enter the quantities of the product you wish to reverse. If you have selected <B> Without a Receival in step 3 your Creditor receival window will be blank. You will need to search for and select the item. See Loading Quantities below. |
Press F9 |
5898304Creditor Receivals#Back to top
Additional Features
Feature | How it works | ||||||
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Orange cells in Unit Cost column |
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Column Sorting |
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You can also hold down shift and select more than one column to sort | |||||||
Image & Check Box |
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Creditor Receivals#Back to top
Anchor | ||||
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Anchor | ||||
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To do this you must have a scanner.
Click anywhere in the stock column |
Scan the item | |
This will take you to the quantity column of that product, to make changes if required. Repeat steps 1 to 3 for any additional items. | |
Press F9. |
5898304Creditor Receivals#Back to top
Anchor | ||||
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Click in the Stock Column type the supplier or warehouse part number and press ENTER |
This will take you to the qty column of that product, to make changes if required. | |
Repeat steps 1 & 2 for any additional items. | |
Press F9. |
5898304Creditor Receivals#Back to top
Anchor | ||||
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Press Shift + F5 to bring up the |
Download via menu | |
Select the relevant option |
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Creditor Receivals#Back to top
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