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Create Receival
Create Creditor Receival | |
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| 1 | Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E)   |
| 2 | Select <C> Create Receival.  |
| 3 | If no purchase order has been created select <C> create with no linked order skip to step 8. Or If a purchase order has been done select <O> Add a linked order.  |
| 4 | You are in the Invoice Search window and need to select a purchase order. In the Purchase Order field press F2 to search for the purchase order. Or Search by typing in one of the following:
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| 5 | Once the quote has been selected the Document selected information will now be populated.    |
| 6 | Press F9.  |
| 7 | Select the relevant option from the Confirmation window.  
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| 8 | Fill out the Cart Note field and check that the Date matches the paperwork. The Cart Note is the unique identifier for the paperwork i.e. delivery docket number or tax invoice number.  |
| 9 | Check that Qty Purch Rcvd number matches what has been delivered. Make any corrections if required. See the links below for additional information on loading actual quantities:
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| 10 | Check that supplier priced invoiced costs under Unit Cost (Ex GST) and Line Cost (Ex GST) costs are correct for each product. Make any corrections if required.   |
| 11 | Check the following totals fields are correct. If totals are not correct you will need to go back over the receival to locate the incorrect quantity or cost.   |
| 12 | Press F9 to save.  |
| 13 | The confirmation window will appear. Select the correct option.
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| 14 | In the Creditor Invoice Details window check that Invoice Number, Invoice Date and any other relevant information fields are correct.    |
| 15 | Press F9 to save  |
| 16 | Ensure the correct options are selected in the Receival Report Options window. Click on the check box to select or un-select options.
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| 17 | Press ENTER to print report |
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Use the electronic receivals function if your supplier supplier can provide you invoices in electronic format.
Electronic Receival | |
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| 1 | Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E)  |
| 2 | Select <E> Electronic Receival. |
| 3 | Select the invoice/s you wish to process in the Process column. |
| 4 | Press F9.  |
| 5 | Select either yes or no in the confirmation window.
NOTE: to load data from the PDE scanner press Shift + F5 to bring up the download via menu.
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| 6 | The following pop up will appear if there is a variation in cost between the invoice and your systems costs
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| 7 | The Qty on Ext Inv column has been added to the Creditor Receivals window. This will help you match the invoiced totals with actual received totals.   |
| 8 | Press F9 to save.  |
| 9 | In the Creditor Invoice Details window check that Invoice Number, Invoice Date and any other relevant information fields are correct.   |
| 10 | Press F9 to save  |
| 11 | Ensure the correct options are selected in the Receival Report Options window. Click on the check box to select or un-select options
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| 12 | Press ENTER to print report |
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Creditor Receivals#Back to top
Reverse Receival
Reverse Receival | |
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| 1 | Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E)  |
| 2 | Select <R> Reverse Receival. |
| 3 | Select <A> From a Receival. or Select <B> Without a receival and skip to Step 6 |
| 4 | You are in the Invoice Search window and need to select a receival. In the Receival field press F2 to search for the receival. Or Search by typing in one of the following:
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| 5 | Once the receival has been selected the Document selected information will now be populated.    |
| 6 | Press F9  |
| 7 | Select the relevant option form the confirmation window.
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| 8 | In the Qty Purc Rcvd field enter the quantities of the product you wish to reverse. If you have selected <B> Without a Receival in step 3 your Creditor receival window will be blank. You will need to search for and select the item. See Loading Quantities below.   |
| 9 | Press F9 |
Creditor Receivals#Back to top
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To do this you must have a scanner.
Scanning Quantities in from Scanner | |
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| 1 | Click anywhere in the stock column  |
| 2 | Scan the item |
| 3 | This will take you to the quantity column of that product, to make changes if required. Repeat steps 1 to 3 for any additional items. |
| 4 | Press F9. |
Creditor Receivals#Back to top
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Manually Entering Quantities | |
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| 1 | Click in the Stock Column type the supplier or warehouse part number and press ENTER |
| 2 | This will take you to the qty column of that product, to make changes if required. |
| 3 | Repeat steps 1 & 2 for any additional items. |
| 4 | Press F9. |
Creditor Receivals#Back to top
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Loading Quantities from PDE Scanner | |
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| 1 | Press Shift + F5 to bring up the Download via menu |
| 2 | Select the relevant option  |
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