Anchor | ||||
---|---|---|---|---|
|
Table of Contents | ||
---|---|---|
|
Create Receival
Create Creditor Receival | |
---|---|
1 | Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E) |
2 | Select <C> Create Receival. |
3 | If no purchase order has been created select <C> create with no linked order skip to step 8. Or If a purchase order has been done select <O> Add a linked order. |
4 | You are in the Invoice Search window and need to select a purchase order. In the Purchase Order field press F2 to search for the purchase order. Or Search by typing in one of the following:
|
5 | Once the quote has been selected the Document selected information will now be populated. |
6 | Press F9. |
7 | Select the relevant option from the Confirmation window. |
|
8 | Fill out the Cart Note field and check that the |
Date matches the paperwork. The Cart Note is the unique identifier for the paperwork i.e. delivery docket number or tax invoice number. |
9 | Check that Qty Purch Rcvd number matches what has been delivered. Make any corrections if required. See the links below for additional information on loading actual quantities:
|
10 | Check that supplier priced invoiced costs under Unit Cost (Ex GST) and Line Cost (Ex GST) costs are correct for each product. Make any corrections if required. |
11 | Check the following totals fields are correct. If totals are not correct you will need to go back over the receival to locate the incorrect quantity or cost. |
You can double click in the “Total Inc” column if you need to make a small tax adjustment to match the Suppliers Invoice. (Note. this will only allow you to make changes within 1% of the Invoice Total) | |
12 | Press F9 to save. |
13 | The confirmation window will appear. Select the correct option. |
|
14 | In the Creditor Invoice Details window check that Invoice Number, Invoice Date and any other relevant information fields are correct. |
15 | Press F9 to save |
16 | Ensure the correct options are selected in the Receival Report Options window. Click on the check box to select or un-select options. |
|
17 | Press ENTER to print report |
Sample report |
...
Creditor Receivals#Back to top
Electronic Receival
Use the electronic receivals function if your supplier supplier can provide you invoices in electronic format.
Electronic Receival | |
---|---|
1 | Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E) |
2 | Select <E> Electronic Receival. |
3 | Select the invoice/s you wish to process in the Process column. |
4 | Press F9. |
5 | Select either yes or no in the confirmation window. |
NOTE: to load data from the PDE scanner press Shift + F5 to bring up the download via menu. |
6 | The following pop up will appear if there is a variation in cost between the invoice and your systems costs |
Update
|
|
7 | The Qty on Ext Inv column has been added to the Creditor Receivals window. This will help you match the invoiced totals with actual received totals. |
See the additional features table at the bottom of this page for:
8 | Press F9 to save. |
9 | In the Creditor Invoice Details window check that Invoice Number, Invoice Date and any other relevant information fields are correct. |
10 | Press F9 to save |
11 | Ensure the correct options are selected in the Receival Report Options window. Click on the check box to select or un-select options |
|
12 | Press ENTER to print report |
Sample report |
...
Creditor Receivals#Back to top
Reverse Receival
Reverse Receival |
---|
1 | Go to => Creditors / Processes / Receivals / Enter Creditor Receivals (Alt, C, P, E, E) |
2 | Select <R> Reverse Receival. |
3 | Select |
<A> From a Receival. or Select <B> Without a receival and skip to Step 6 |
4 | You are in the Invoice Search window and need to select a receival. In the Receival field press F2 to search for the receival. Or Search by typing in one of the following:
|
5 | Once the receival has been selected the Document selected information will now be populated. |
6 | Press F9 |
7 | Select the relevant option form the confirmation window. |
|
8 | In the Qty Purc Rcvd field enter the quantities of the product you wish to reverse. If you have selected <B> Without a Receival in step 3 your Creditor receival window will be blank. You will need to search for and select the item. See Loading Quantities below. |
9 | Press F9 |
5898304Creditor Receivals#Back to top
Additional Features
Feature | How it works | ||||||
---|---|---|---|---|---|---|---|
Orange cells in Unit Cost column |
|
Column Sorting |
|
You can also hold down shift and select more than one column to sort | |||||||
Image & Check Box |
|
...
Creditor Receivals#Back to top
Anchor | ||||
---|---|---|---|---|
|
...
Anchor | ||||
---|---|---|---|---|
|
To do this you must have a scanner.
...
Scanning Quantities in from Scanner | |
---|---|
1 | Click anywhere in the stock column |
2 | Scan the item |
3 | This will take you to the quantity column of that product, to make changes if required. Repeat steps 1 to 3 for any additional items. |
4 | Press F9. |
5898304Creditor Receivals#Back to top
Anchor | ||||
---|---|---|---|---|
|
Manually Entering Quantities | |
---|---|
1 | Click in the Stock Column type the supplier or warehouse part number and press ENTER |
2 | This will take you to the qty column of that product, to make changes if required. |
3 | Repeat steps 1 & 2 for any additional items. |
4 | Press F9. |
5898304Creditor Receivals#Back to top
Anchor | ||||
---|---|---|---|---|
|
Loading Quantities from PDE Scanner |
---|
1 | Press Shift + F5 to bring up the |
Download via menu |
2 | Select the relevant option |
...
Creditor Receivals#Back to top
Related articles
Filter by label (Content by label) | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|
|
...
|
Page Properties | ||
---|---|---|
| ||
|